Fees & Registration (Opens 1 Nov 2018)

Important Notes to Authors/Presenters
  • It is expected that at least one author attends the meeting to present the accepted paper.
  • Authors/Presenters need to pay fees by 15 January 2019
  • Late payment may result in the paper not being included in the conference program and any other publications that are produced for distribution at the conference.
  • Each registration fee covers one paper. An additional paper fee of USD200 applies for an additional paper. The maximum limit is 2 papers.
  • Participation will only be confirmed upon receipt of the online registration form and fee payment.
  • Per IEEE no-show policy, the program chair reserves the right to exclude any unpresented papers (oral or poster) from the proceedings to IEEE Xplore®

  • Each paid IEEE/PES Member and Non Member Registration includes 1 complimentary gala dinner ticket
  • "Student Member” and “Life Member” Fee excludes access to the gala dinner
Fee Category Author Non Author
Early Bird Rate Standard Rate Early Bird Rate Standard Rate
If Paid by 15 Jan 2019 If Paid after 15 Jan 2019 If Paid by 15 Feb 2019 If Paid after 15 Feb 2019
IEEE PES Member USD 450 USD 550 USD 450 USD 550
IEEE Member USD 485 USD 585 USD 485 USD 585
Life Member USD 70 USD 95 USD 70 USD 95
Student Member - Undergraduate USD 80 USD 110 USD 80 USD 110
Student Member - Graduate USD 200 USD 300 USD 200 USD 300
Non Member USD 810 USD 910 USD 810 USD 910
One Day Conference - - USD 400 USD 400
All Day Exhibition Upgrade Access - - USD 220 USD 220
One Day Exhibiton Upgrade Access - - USD 120 USD 120

The registration fees include daily coffee/tea and lunch on conference days and conference reception.

Registration Fees, Payment Terms & Conditions

Meeting Matters International Pte Ltd is the conference management company for IEEE PES GTD Asia 2019.

  1. 1.0 Fees and Participation
    1. 1.1

      Payment must be made in US Dollars (USD) by MasterCard, Visa or American Express credit card or Singapore Dollars (SGD) for China UnionPay (中国银联) credit card. All Conference attendees, including invited speakers, must pay registration fees. If you pay by wire transfer, an admin Fee at USD60 per transaction is applicable.

    2. 1.2

      IEEE/PES Member and Non Member Registrations – One (1) Complimentary gala dinner ticket is included in the Registration Fee. A limited number of additional tickets could be purchased for students and spouses. Participation will only be confirmed upon receipt of the online booking form and fee payment.

    3. 1.3

      Student Registration – IEEE Membership is required for Student Registrations. To find out more about IEEE Membership, click here: https://www.ieee.org/membership/join/index.html
      Student Registration excludes access to gala dinner. Students are required to upload a scanned copy of the student status proof (e.g., a letter issued by the school or the matriculation card) at the end of the registration process. The proof document must be in English and contains minimally the following information:

      1. 1

        Student name

      2. 2

        Student matriculation number (student ID with photo)

      3. 3

        Expiration date (*Expiration / Expected graduation date should be later than the conference date)

      4. 4

        University name

    4. 1.4

      Membership ID must be provided at the time of registration if you select ANY Member Category.

    5. 1.5

      Each author can present up to TWO papers maximum. Each registration fee covers ONE accepted paper. An additional paper fee of USD200 applies for the additional paper.

    6. 1.6

      Early bird rate applies for payments received by 15 January 2019 (for authors) and 15 February 2019 (for non-authors). After these dates, current rate applies and any outstanding payment will be collected during the conference at the time of check-in.

    7. 1.7

      Authors are expected to register and attend the conference. Only camera-ready manuscripts that are IEEE Xplore® compliant can be included in the IEEE PES GTD Asia 2019 proceedings. Please note that this is not an undertaking by the organizers that accepted papers will appear on IEEE Xplore® and be indexed on the EI Compendex. Indexing decision is made by the organization(s) concerned.

    8. 1.8

      Conference proceedings will be distributed to participants at the conference. The organizers cannot mail out conference materials to the “no-show” authors.

    9. 1.9

      For walk-in registration, late/payment onsite, dinner tickets and standard conference items (e.g. printed program, conference bags) are available only while stocks last.

  2. 2.0 Registration Withdrawal, Cancellation & Refund Policy
    1. 2.1

      Authors need register and pay by 15 January 2019 in order to have their papers included in the conference proceedings.

    2. 2.2

      There will be no refund for registration withdrawal/cancellation by authors . A substitute may be allowed provided such a request and the particulars of the substitute are received by Secretariat Office before 12 Feb 2019 .

    3. 2.3

      For NON-AUTHORS, no refund for notice received after 18 Feb 2019. . For notice received before 18 Feb 2019. , an administration fee of USD60 applies.

  3. 3.0 Payment Method - Choose ONE only
    ALL PAYMENTS TO "Meeting Matters International Pte Ltd"
    1. 3.1

      USD: VISA / MasterCard / AMEX Only
      SGD: China UnionPay Only
      Authors must complete registration and payment by 15 Jan 2019.

    2. 3.2

      18 Feb 2019. will be the last day for processing payment by this method (Not applicable to authors who must complete registration and payment by 15 Jan 2019.) An additional USD60 administrative fee will be charged
      Bank Name: DBS Bank Ltd
      Bank Address: 12 Marina Boulevard, Level 3, DBS Asia Central @ MBFC Tower 3, Singapore 018982
      Account no: 0003-001656-01-0-022 (for USD)
      Bank Code: 7171
      Branch Code: 003
      Swift Code: DBSSSGSG
      Payable to: Meeting Matters International Pte Ltd